Terms & Conditions

Definitions

In these Terms and Conditions, the following definitions apply:

• "Resarc" refers to Resarc Ltd, a private limited company incorporated in England and Wales (Company No. 16616066), with its registered office at 71–75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ.
• "Platform" means the Resarc web application and associated services, including survey collection, consent management, R-based analysis, and audit logging tools.
• "Client" means any research institution, academic laboratory, or organisation that enters into an agreement with Resarc to use the Platform.
• "User" means any individual who accesses or uses the Platform, including researchers, experimenters, principal investigators, and administrators.
• "Participant" means any individual whose data is collected via the Platform as part of a Client-administered study.
• "Study Data" means any data collected through the Platform in connection with a research study, including survey responses, consent records, and analysis outputs.

About Resarc

Resarc is a research data platform designed for academic and scientific research institutions. The Platform provides tools for structured survey collection, participant consent management, R-based data analysis, GDPR compliance handling, and tamper-evident audit logging.

Acceptance of Terms

By accessing or using the Resarc Platform, you agree to be bound by these Terms and Conditions. If you are accessing the Platform on behalf of an institution or organisation, you represent that you have the authority to bind that entity to these Terms.

If you do not agree to these Terms, you must not use the Platform. Continued use of the Platform following any update to these Terms constitutes acceptance of the revised Terms.

Use of the Platform

You agree to use the Platform solely for lawful research purposes and in accordance with all applicable laws and regulations, including those governing research ethics, data protection, and participant rights.

You must not:

• Use the Platform for any purpose that violates applicable law or regulation
• Attempt to circumvent, reverse-engineer, or tamper with the Platform's audit or integrity mechanisms
• Upload or transmit any data that you are not authorised to process
• Share access credentials with unauthorised individuals
• Use the Platform to collect data from minors without appropriate ethical approvals and parental or guardian consent
• Misrepresent the nature, purpose, or conduct of a study to Participants

Resarc reserves the right to suspend or terminate access to the Platform for any User found to be in breach of these conditions.

User Accounts

Access to the Platform is granted via role-based user accounts. Each User is responsible for maintaining the confidentiality of their login credentials and for all activity carried out under their account.

You agree to notify Resarc immediately at hello@resarc.co if you become aware of any unauthorised use of your account or any security breach.

Resarc assigns roles including Principal Investigator, Experimenter, and Auditor. Each role carries specific permissions and access rights. Clients are responsible for ensuring that role assignments are accurate and reflect the actual responsibilities of each User on their study.

Data & Privacy

Resarc processes data in accordance with its Privacy Policy and applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Clients act as Data Controllers in respect of Study Data collected through the Platform. Resarc acts as a Data Processor on behalf of Clients. A Data Processing Agreement (DPA) is available upon request and must be in place before any personal data is processed via the Platform.

Resarc implements technical and organisational measures to ensure Study Data is processed securely, including:

• Tamper-evident, timestamped data capture with full changelog logging
• Role-based access controls limiting data visibility to authorised Users
• Secure storage and encrypted data transmission
• Audit trails covering all access, modification, and export events

GDPR & Participant Rights

The Platform includes built-in tooling to support Clients in meeting their obligations to research Participants under UK GDPR and EU GDPR, including the right of access, the right to erasure, and the right to data portability.

Participant data requests submitted via the Platform — including requests to access, correct, or delete personal data — are routed directly to the relevant Client for handling. Resarc does not respond to Participant data requests on behalf of Clients without prior written authorisation.

Clients are responsible for:

• Providing Participants with a lawful basis for data processing prior to study commencement
• Ensuring all consent forms are accurate, complete, and compliant with applicable research ethics requirements
• Responding to Participant data requests within legally required timeframes
• Maintaining appropriate records of processing activities

Intellectual Property

All intellectual property rights in the Platform, including its architecture, code, design, and documentation, are owned by Resarc Ltd. Nothing in these Terms grants you any ownership interest in the Platform.

Clients retain full ownership of all Study Data collected through the Platform. Resarc does not claim any rights over Study Data and will not use it for any purpose other than the provision of the Platform services as described in the applicable DPA.

Any analysis scripts, outputs, or reports generated by Users via the Platform's R analysis environment remain the intellectual property of the Client or User who created them.

Limitation of Liability

To the fullest extent permitted by law, Resarc shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or in connection with your use of the Platform, including loss of data, loss of revenue, or reputational harm.

Resarc's total aggregate liability to any Client or User in respect of any claim arising under or in connection with these Terms shall not exceed the total fees paid by that Client to Resarc in the twelve months preceding the event giving rise to the claim.

Nothing in these Terms limits Resarc's liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited under English law.

Termination

Either party may terminate access to the Platform on written notice in accordance with the terms of the applicable Client agreement. Upon termination, Clients may request an export of their Study Data. Resarc will retain Study Data for a period of 30 days following termination, after which it may be permanently deleted.

Resarc may suspend or terminate access to the Platform immediately and without notice if a User or Client is found to be in material breach of these Terms, including any breach that compromises the integrity of Study Data or the security of the Platform.

Changes to These Terms

Resarc reserves the right to update or amend these Terms at any time. Where changes are material, Resarc will provide reasonable notice to Clients via email or in-platform notification prior to the changes taking effect.

Your continued use of the Platform following the effective date of any updated Terms constitutes your acceptance of those changes. We recommend reviewing these Terms periodically.

Contact & Governing Law

These Terms and Conditions are governed by and construed in accordance with the laws of England and Wales. Any disputes arising under or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.

If you have any questions about these Terms, or wish to make a data-related request, please contact us: